Sponsorship Booking Form 2025

Company Name *

First Name *

Surname *

Email – this will be used for all communication and will be printed in the Stallholders Directory *

Email

Confirm Email

Address *

Address Line 2

City *

County *

Postcode *

Telephone Number *

Website Address *

Instagram *

Stand Space – The stand package you will receive at the Fair is as per your communication with Lucy Greaves. All sponsorship packages included access to power, lighting and wifi connection. *

I agree

How many 6ft trestle tables do you require? *

0 table
1 table
2 tables
3 tables

6ft trestle tables provided free of charge. They are standard size – 183 x 76cm / 72” x 30”. Please provide your own table cloth or cover. PLEASE NOTE – If you order a table and do not need it you will be responsible for removing the table to the storage area.

Primary Product Category *

Secondary Product Category *

Brand Description in 4/5 words to be printed in Stallholders Directory *

Please provide registrations for any vehicles that need access to the fair site (comma separated). If hiring a van please confirm 7 days before to ensure entry. *

You are required to follow the parking instructions of car park attendants at all times.

Please type in VAT registration number (if not registered type "0") *

Terms & Conditions The below outlines the terms and conditions of taking part in the Christmas Cotswold Fair – Please read these carefully.

All invoices should be paid promptly in line with the payment terms. The Cotswold Fair reserves the right to cancel bookings if payments exceed the stipulated deadlines. Interest may be charged on late payments. *

I agree

As a sponsor of the Fair, I agree to actively promote the event throughout the year via instagram and other social media, newsletters, word of mouth and marketing activity as supplied and agreed by The Cotswold Fair Team. *

I agree

It is my responsibility to keep a record of all stand booking information. Please ensure that you keep a copy for reference. Cotswold Fair will not be responsible for confirming any of this information at any point during the lead up to the fair. *

I agree

I will reduce my plastic packaging and use eco friendly bags *

I agree

I am aware that sponsor parking is in the designated sponsor parking area which is as close as possible to the marquees. Fines will be issued for parking outside of this designated space. *

I agree

I am aware the gates to the Fair will shut at 15.30pm on Monday 10th November. I will not have vehicle access from this time *

I agree

I agree to abide by parking and security regulations in force at the event, follow all instructions in place and be respectful to all staff, contractors and other stallholders. This is for the safety of everyone onsite and to ensure the event runs efficiently and effectively. *

I agree

Before leaving site on Thursday 13th November, i will leave my stand space as I found it, removing ALL of my rubbish. If rubbish is left, you will be fined £50 *

I agree

Before leaving site on Thursday 13th November, I will collapse my table and stack it as instructed. I will also stack my chair. *

I agree

If you book a free trestle table, you must inform us in advance of the Fair if it is no longer required. If not, you will be responsible for moving the table to the back of house storage area. We reserve the right to charge for tables ordered but not used. *

I agree

I consent to having The Christmas Cotswold Fair collect my name, email and any other information in this form *

I agree

Fire doors are for emergencies only. I WILL NOT use the fire doors for general entrance and exit to the Fair. *

I agree

I will send a copy of my Public Liability insurance to the team in advance and bring a copy along to the Fair. *

I agree

I understand that all equipment should be pat tested and certified. *

I agree

All stallholders need to meet mass events H&S requirements in place at time of the event *

I agree

I accept that failure to comply with the above terms could result in exclusion from the event and future events *

I agree

I understand that no refunds of any amount will be issued should a stallholder withdraw prior to or during the event. Should the organisers cancel the event prior to commencing the stand booking fee (less £100 for admin) will be refunded. *

I agree

I have Public Liability insurance and attach a copy as proof

Click or drag a file to this area to upload.

Total Required

£0.00

An invoice will be sent with the total fee plus VAT

Please note that checking the ‘I agree’ box below, you agree to the above terms and conditions:

I agree to the Terms & Conditions *

I agree to the above Terms and Conditions

Signature *

Clear Signature