Food Booking Contract 2026

Company Name *

First Name *

Surname *

Email – used for all communication and printed in the Stallholders Directory *

Email

Confirm Email

Address – used for your invoice and for posting any marketing materials *

Address Line 2 *

City *

County *

Postcode *

Telephone Number *

Website Address *

Instagram – please enter the @ handle rather than a website link *

Please follow @cotswoldfair

Space requirements – Size of Space (includes power) *

1 x 6ft space – £620
2 x 6ft space – £1240
3 x 6ft space – £1860

We allow 6ft depth per space. You MUST NOT encroach on to the aisle space for health & safety reasons. We also allow a 0.5m gap between each company for access to your stand. Please DO NOT EXCEED the width of the space you have booked.

Tables required for 1 x 6ft space *

0 table – £0.00
1 table – £10.00

Tables are standard 6ft size – 183 x 76cm / 72” x 30”. Please provide your own table cloth or cover. PLEASE NOTE – If you order a table and do not need it you will be responsible for removing the table to the storage area.

Tables required for 2 x 6ft spaces *

0 table – £0.00
1 table – £10.00
2 tables – £20.00

Tables are standard 6ft size – 183 x 76cm / 72” x 30”. Please provide your own table cloth or cover. PLEASE NOTE – If you order a table and do not need it you will be responsible for removing the table to the storage area.

Tables required for 3 x 6ft spaces *

0 table – £0.00
1 table – £10.00
2 tables – £20.00
3 tables – £30.00

Tables are standard 6ft size – 183 x 76cm / 72” x 30”. Please provide your own table cloth or cover. PLEASE NOTE – If you order a table and do not need it you will be responsible for removing the table to the storage area.

Marquee wall behind your space for 1 x 6ft space *

No wall required – £0.00
6ft marquee wall – £65.00

Please note – there are limited wall spaces available and these are booked on a first come first served basis. The marquee walls cannot be used to hang heavy items.

Marquee wall behind your space for 2 x 6ft space *

No wall required – £0.00
12ft marquee wall – £130.00

Please note – there are limited wall spaces available and these are booked on a first come first served basis. The marquee walls cannot be used to hang heavy items.

you amount 3

Marquee wall behind your space for 3 x 6ft spaces *

No wall required – £0.00
18ft marquee wall – £195.00

Please note – there are limited wall spaces available and these are booked on a first come first served basis. The marquee walls cannot be used to hang heavy items.

Wifi Connection – £50 for x1 device. Additional devices are £20 each *

No wifi required – £0.00
Wifi required – x1 device – £50.00
Wifi required – x2 devices – £70.00
Wifi required – x3 devices – £90.00

The cost of the wifi will increase if booked closer to the Fair

Advertising Options *

Half Page – £270.00
Full Page – £475.00
No thanks – £0.00

Advertising Opportunities – The Fair is attended by over 6,000 people, with 50% of attendees earning a household income of well over £150k and 20% over £250k. Visitors are handed a Stallholders Directory on arrival. This is a clear and cost-effective advertising opportunity for any business wishing to reach this high net-worth ABC1 audience.

VIP Goodie Bag Opportunities *

Yes, i would like to market to the VIP ticket holders
No thanks

Gifting to our VIP goodie bags offers an additional marketing opportunity whereby your products and brand can be seen by our highest spending guests and premium ticket holders

Total Space Requirements Cost

Brand description (4/5 words max) – This will be printed in Stallholders Directory *

Primary Product Category – Please select your PRIMARY product category *

Secondary Product Category – Please select your SECONDARY product category *

Marketing Material – How many PRINTED A5 Fair flyers would you like to receive?

We request that each stallholder distributes printed fair advertising material to their customer base. Examples include; handing out in your shops, including in mail orders, posting to your mailing list. Please only request what you will use to eliminate waste.

Please select an unloading slot for Monday 9th November: *

There are limited spaces per slot. They are first come first served. You will be allocated a space for unloading as close as possible to your stand. Once you have unloaded your vehicle you must park in the stallholders car park.

Please type in VAT registration number (if not registered type "0") *

Terms & Conditions The terms and conditions of taking part in the Christmas Cotswold Fair are outlined below. Full Terms & Conditions can be found on the stallholder information page on our website. Please read these carefully.

I agree to pay 10% of my FULL TAKINGS (with no deductions) to The Christmas Cotswold Fair before leaving the Fair. If we have reason to suspect you have not donated your full 10% of takings you will not be invited to future Fairs. *

I agree

I note that my 10% payment will be paid directly to The Christmas Cotswold Fair *

I agree

The 10% payment is a condition of your participation in the Fair and forms part of your stand payment. We SHOULD NOT have to chase you for this. If your 10% payments have not be received by Thursday 26th November 2026 you will incur a £50 fine per week. *

I agree

The Christmas Cotswold Fair reserve the right to monitor payments taken by stallholders. *

I agree

All invoices will be paid promptly in line with the payment terms. The Christmas Cotswold Fair reserves the right to cancel bookings if payments exceed the stipulated deadlines. Interest may be charged on late payments. *

I agree

I agree to actively promote the event throughout the year via instagram and other social media, newsletters, word of mouth and other means of marketing. *

I agree

I will provide a suitable prize worth £20 for the charity raffle. This will be collected by the Fair team during set-up on Monday. *

I agree

It is my responsibility to keep a record of all stand booking information. Please ensure that you keep a copy for reference. The Christmas Cotswold Fair will not be responsible for confirming any of this information during the lead up to the Fair. *

I agree

I will reduce my plastic packaging and use eco friendly bags *

I agree

I am aware that stallholder parking is in the designated stallholder parking area which is as close as possible to the marquees. Fines will be issued for parking outside of this designated space. *

I agree

I acknowledge that each company is allowed max 2 vehicles onsite. I will be asked for the registration numbers for all vehicles when i arrive on-site. *

I agree

I am aware the gates to the Fair will shut at 15.30pm on Monday afternoon so that site safety checks can be performed prior to opening. I will not have vehicle access from 16.00pm *

I agree

I agree to abide by parking and security regulations in force at the event, follow all instructions in place and be respectful to all staff, contractors and other stallholders. This is for the safety of everyone onsite and to ensure the event runs efficiently and effectively. *

I agree

Before leaving site at the end of the Fair, i will leave my stand space as I found it, removing ALL of my rubbish. If rubbish is left, you will be fined £50 *

I agree

Before leaving site at the end of the Fair, I will collapse my table and stack it as instructed. I will also stack my chair. *

I agree

If you have booked a table/s, you must inform the team by the end of October if it is no longer required. If not, you will be responsible for moving it to the storage area. No refunds will be given on cancelled tables *

I agree

I consent to having The Christmas Cotswold Fair collect my name, email and any other information in this form *

I agree

Fire doors are for emergencies only. I WILL NOT use the fire doors for general entrance and exit to the Fair. *

I agree

I will send a copy of my Public & Produce Liability insurance and my food hygiene certificates to the team in advance and bring a copy along to the Fair. *

I agree

I am aware that if i plan to sample alcohol at the Fair, this is allowed under the event TENS license as long as the personal license holder is present at the stand. Samples should be 50ml max for beers and wines, fortified wines and 10 ml max for spirits. Challenge 25 notices should be displayed. *

I agree

I understand that all equipment should be pat tested and certified. *

I agree

All stallholders need to meet mass events H&S requirements in place at time of the event *

I agree

I accept that failure to comply with the above terms could result in exclusion from the event and future events *

I agree

I understand that no refunds of any amount will be issued should a stallholder withdraw prior to or during the event. Should the organisers cancel the event prior to commencing the stand booking fee (less £100 for admin) will be refunded. *

I agree

I have Public Liability insurance and attach a copy as proof which is in date for the period of the Fair. *

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I have the necessary Food Hygiene Certificates and attach a copy as proof which is in date for the period of the Fair. *

Drag & Drop Files, Choose Files to Upload

Total Space Requirements Cost

An invoice will be sent with the total fee plus VAT

Please note that checking the ‘I agree’ box below, you agree to the stallholder terms and conditions of participating in the Fair:

I agree to the Terms & Conditions *

I agree to the above Terms and Conditions

Signature *

Clear Signature

To complete this form a non refundable Stand Deposit of £100 +VAT is required. This forms part of your stand payment and will show as a deduction on your invoice. Please note – no stand is secured until the payment has been received in full.

Stand Deposit To Pay

Price: £120.00

(including VAT)

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