Food Booking Form 2024 – Cotswold Fair

Company Name *

Contact Name *

Address *

Address Line 2

City *

County *

Postcode *

Telephone Number *

Email – this will be used for all communication and will be printed in the Stallholders Directory *

Email

Confirm Email

Website Address *

Instagram *

Please follow @cotswoldfair

Space requirements – Size of Space (includes power) *

1 6ft space – £580.00
2 x 6ft spaces – £1,160.00
3 x 6ft spaces – £1,740.00

Space requirements for 1 x 6ft space *

0 table
1 table

6ft Trestle tables provided free of charge. The 6ft trestle tables we provide are standard size – 183 x 76cm / 72” x 30”.

Space requirements for 2 x 6ft space *

0 table
1 table
2 tables

6ft Trestle tables provided free of charge. The 6ft trestle tables we provide are standard size – 183 x 76cm / 72” x 30”.

Space requirements for 3 x 6ft space *

0 table
1 table
2 tables
3 tables

6ft Trestle tables provided free of charge. The 6ft trestle tables we provide are standard size – 183 x 76cm / 72” x 30”.

Marquee wall behind your space for 1 x 6ft space *

No wall required – £0.00
6ft marquee wall – £60.00

Please note – there are limited wall spaces available and these are booked on a first come first served basis. The marquee walls cannot be used to hang heavy items.

Marquee wall behind your space for 2 x 6ft space *

No wall required – £0.00
12ft marquee wall – £120.00

Please note – there are limited wall spaces available and these are booked on a first come first served basis. The marquee walls cannot be used to hang heavy items.

Marquee wall behind your space for 3 x 6ft space *

No wall required – £0.00
18ft marquee wall – £180.00

Please note – there are limited wall spaces available and these are booked on a first come first served basis. The marquee walls cannot be used to hang heavy items.

Wifi Connection *

No wifi required – £0.00
Wifi required – £40.00

Total Fee

£0.00

Description in 4/5 words to be printed in Stallholders Directory *

Please select an arrival time for setting up on Monday 11th November: *

0900-1130
1130-1400
1400-1600

Please provide registrations for any vehicles that need access to the fair site (comma separated). If hiring a van please confirm 7 days before to ensure entry.

You are required to follow the parking instructions of car park attendants at all times.

Advertising options below: *

Half Page – £250.00
Full Page – £450.00
No thanks – £0.00

Advertising Opportunities – The fair is attended by over 6,000 people, with 50% of attendees earning a household income of well over £150k and 20% over £250k. Each visitor is handed a Stallholders Directory. This is a clear and cost-effective advertising opportunity for any business wishing to reach this high net-worth ABC1 audience.

Marketing Material – How many PRINTED A5 Fair Invitations would you like to receive? *

We request that each stallholder distributes printed fair advertising material to their customer base. Examples include; handing out in your shops, including in mail orders, posting to your mailing list. Please only request what you will use to eliminate waste.

Please type in VAT registration number (if not registered type "0") *

Terms & Conditions The below outlines the terms and conditions of taking part in the Christmas Cotswold Fair – Please read these carefully.

I agree to donate 10% of my takings (with no deductions other than VAT, if registered) to charity at the end of the fair on Thursday 14th November 2024. If we have reason to suspect you have not donated your full 10% of takings you will not be invited to future fairs *

I agree

If your 10% donations have not be received by Thursday 28th November 2024 you will incur a £50 fine. Each week after this date will be fined at £50. *

I agree

I will provide a suitable prize for the charity raffle of the value of £15 *

I agree

I will reduce my plastic packaging and use eco friendly bags *

I agree

I am aware that all parking is in the designated stallholder parking area on the event site and fines may be issued for parking outside of this designated space. *

I agree

I will vacate my stall and leave it as I found it, removing ALL of my rubbish by 6.30pm on Thursday 14th November. Any rubbish left at your stall will be charged at £50 *

I agree

All invoices should be paid promptly in line with the payment terms. The Cotswold Fair reserves the right to cancel bookings if payments exceed the stipulated deadlines. Interest may be charged on late payments. *

I agree

I am aware the gates to the fair will shut at 16.00pm on Monday 11th November. I will not have vehicle access from 16.00pm. *

I agree

It is my responsibility to keep a record of all stand booking information. Please ensure that you keep a copy for reference. Cotswold Fair will not be responsible for confirming any of this information at any point during the lead up to the fair. *

I agree

I agree to actively promote the event throughout the year via instagram and other social media, newsletters, word of mouth and other means of marketing. *

I agree

I will bring a copy of my Food Hygiene certificate and my Public & Produce Liability insurance to the fair *

I agree

I consent to having Cotswold Fair collect my name, email and any other information in this form *

I agree

I agree to abide by parking and security regulations in force at the event, follow all instructions in place and be respectful to all staff, contractors and other stallholders *

I agree

I agree not to use the fire doors for general entrance and exit and ONLY in the case of emergency. Fire doors will be alarmed *

I agree

All stallholders need to meet mass events H&S requirements in place at time of the event *

I agree

I accept that failure to comply with the above terms could result in exclusion from the event and future events *

I agree

I understand that no refunds of any amount will be issued should a stallholder withdraw prior to or during the event. Should the organisers cancel the event prior to commencing the stand booking fee (less £50 for admin) will be refunded. *

I agree

I have Public Liability Insurance and attach a copy as proof

Click or drag a file to this area to upload.

Total Fee

£0.00

An invoice will be sent with the total fee plus VAT.

Please note that checking the ‘I agree’ box below, you agree to all the above terms and conditions:

I agree to the Terms & Conditions *

I agree to the above Terms and Conditions

Signature *

Clear Signature