Food Booking Form 2023 – Cotswold Fair

Company Name *

Contact Name *

Address

Address Line 2 *

City *

County *

Postcode *

Telephone Number *

Email – this will be used for all communication and will be printed in the Stallholders Directory *

Email

Confirm Email

Website Address *

Instagram *

Please follow @cotswoldfair

Space requirements – Size of Space (includes power) *

1 6ft space – £ 550.00
2 x 6ft spaces – £ 1,100.00
3 x 6ft spaces – £ 1,650.00

Space requirements for 1 x 6ft space *

0 table
1 table

6ft Trestle tables provided free of charge

Space requirements for 2 x 6ft space *

0 table
1 table
2 tables

6ft Trestle tables provided free of charge

Space requirements for 3 x 6ft space *

0 table
1 table
2 tables
3 tables

6ft Trestle tables provided free of charge

Marquee wall behind your space for 1 x 6ft space *

No wall required – £ 0.00
6ft marquee wall – £ 50.00

Please note – there are limited wall spaces available and these are booked on a first come first served basis. The marquee walls cannot be used to hang heavy items.

Marquee wall behind your space for 2 x 6ft space *

No wall required – £ 0.00
12ft marquee wall – £ 100.00

Please note – there are limited wall spaces available and these are booked on a first come first served basis. The marquee walls cannot be used to hang heavy items.

Marquee wall behind your space for 3 x 6ft space *

No wall required – £ 0.00
18ft marquee wall – £ 150.00

Please note – there are limited wall spaces available and these are booked on a first come first served basis. The marquee walls cannot be used to hang heavy items.

Wifi Connection *

No wifi required – £ 0.00
Wifi required – £ 25.00

Total Fee

£ 0.00

Description in 4/5 words to be printed in Stallholders Directory *

Please select an arrival time for setting up on Monday 6th November: *

0900-1130
1130-1400
1400-1600

Please provide registrations for any vehicles that need access to the fair site (comma separated). If hiring a van please confirm 7 days before to ensure entry.

You are required to follow the parking instructions of car park attendants at all times.

Advertising Opportunities In 2019 the fair was attended by over 4,500 people, with 50% of attendees earning a household income of over £100k and 20% over £250k. Each visitor is handed a Stallholders Directory. This is a clear and cost-effective advertising opportunity for any business wishing to reach this high quality ABC1 audience.

Advertising options below: *

Half Page – £ 250.00
Full Page – £ 450.00
No thanks – £ 0.00

Marketing Material – How many PRINTED A5 Fair Invitations would you like to receive? *

We encourage each stallholder to distribute printed fair advertising material to new and existing customers. Examples include; handing out in your shops, including in mail orders, posting to your mailing list. Please only request what you will use to eliminate waste.

Please type in VAT registration number (if not registered type "0") *

I agree to donate 10% of my takings (with no deductions other than VAT, if registered) to WellChild, the charity for seriously ill children, at the end of the fair on Thursday 9th November * If we have reason to suspect you have not donated your full 10% of takings to the charity we will not invite you to future fairs *

I agree

If the charity have not received your 10% by Thursday 23rd November you will incur a £50 fine. Each week after this date will be fined at £50. *

I agree

I will reduce my plastic packaging and use eco friendly bags *

I agree

I am aware that all parking is on the Cotswold Fair event field and fines may be issued for parking outside of this designated space. *

I agree

I will vacate my stall and leave it as I found it, removing ALL of my rubbish by 6.30pm on Thursday 9th November. Any rubbish left at your stall will be charged at £50 *

I agree

I accept that the Cotswold Fair charges interest on late payments. *

I agree

I am aware the gates to the fair will shut at 16.00pm on Monday 6th November. I will not have vehicle access from 16.00pm. *

I agree

It is my responsibility to keep a record of all stand booking information. Please ensure that you keep a copy for reference. Cotswold Fair will not be responsible for confirming any of this information at any point during the lead up to the fair. *

I agree

I agree to actively promote the event throughout the year via instagram and other social media, newsletters, word of mouth and other means of marketing. *

I agree

I will bring a copy of my Food Hygiene certificate and my Public & Produce Liability insurance to the fair *

I agree

I consent to having Cotswold Fair collect my name, email and any other information in this form *

I agree

I agree to follow all instructions in place at the event and be respectful to all staff, contractors and other stallholders *

I agree

I agree not to use the fire doors for general entrance and exit and ONLY in the case of emergency. Fire doors will be alarmed *

I agree

All stallholders need to meet mass events H&S requirements in place at time of the event *

I agree

I have Public Liability Insurance and attach a copy as proof

Click or drag a file to this area to upload.

I will provide a suitable prize for the raffle of the value of £15

I am aware that the fair politely requests I bring my own mug and reusable bottle to the fair. If you forget we sell mugs for £5.

I will vacate my stall and leave it as I found it, clear of all rubbish by 6.30pm on 11th November. Any rubbish left at your stall will be charged at £50

I agree to abide by the parking and security regulations in force at the venue and only keep my vehicle on site whilst loading and unloading at the allocated time

I agree to follow all reasonable instructions given by Bazaar Events in respect of location, make up, promotion and manning of my stand and will attend the event for the times indicated above.

Failure to comply with these terms may result in exclusion from the fair

CANCELLATION TERMS – We will be unable to refund any amount should the exhibitor withdraw prior to or during the event.

In the event of the charity cancelling the reservation fee (less £50 for admin) will be refunded if the event is cancelled prior to commencing.

Total Fee

£ 0.00

An invoice will be sent with the total fee plus VAT.

Please note that checking the ‘I agree’ box below, you agree to the following terms and conditions:

I agree to the Terms & Conditions *

I agree to the above Terms and Conditions